Documents and Files

We were drowning in paperwork as a result of all the rules and laws pertaining to "protected information", and physical storage space was starting to become a real problem. Additionally, new rules mandate a more secure, paperless manner of archiving personal information so we had to hunt for solutions that complied with industry standards.

Filing cabinets are still widely used in schools for storing documents. It is not only ineffective but also takes up space that could be used for a classroom. Since anyone may break into a filing cabinet and steal the private information inside, they also pose a security risk, not to mention the threat of a disaster like a flood, a fire, earthquake, etc. We know that many important documents for your school are in the filing cabinets. But paperwork overload during enrollment periods, lost documents and information, overdue payments and registration forms, and chaotic rush before audits — these are the signs of ineffective document management.

Upgrade your departments with our robust document management features. Get rid of all the papers and store any important documents in GEGI. The data will be perfectly organized and divided into document types and categories for easy access and quick search. The information is stored in a completely secure cloud-based repository protected by a powerful system of permissions that guarantees the data is accessed only by authorized users with relevant security level in your school.

Our document management features are tightly integrated into all other modules in GEGI. This will help you easily monitor student progression from enrollment to graduation with all the related documents available online at a click of a button.

One of the most actively used document features is the “Student Folders” interface. This is the overview page with all the student’s documents and files organized by types and categories with the instant document audit report and document status in the workflow. This page is empowered with the e-sign technology so you can track the document signing progress and approval, and easily create or send e-sign packages containing any supported documents to your staff or students.

Automatic documents audit report will show which required student documents are missing in the context of the student’s education progress stage, which documents are present, and which are not required at this stage. This will also get your departments all ready for any regular or unexpected audits, any form or document request by simply using the convenient bulk download function.