Online Payments

While online technologies rapidly evolve, many schools still use paper billing for their services, and have to deal with delayed payments, calculation and accounting errors, extra workload, and delayed transaction confirmation. As a result, your school may provide excellent services but get the deserved revenue so late that it may frustrate your team and bring in debt issues.

Inconvenient and cumbersome payment procedures are directly related to potential student loss and revenue stream slowing down. Many people do not pay their bills on time or in full due to paper-related inconveniences. Remote education is an immense business today but it is impossible to deliver online courses if your students have to use post boxes to receive invoices or bring cash. Even if your student lives nearby, carrying bank cards or money to a distant office or unknown address may get unsafe for a student.

Online payment helps eliminate the risk of theft, save time, and make the whole process comfortable and satisfying for your staff and students.

The traditional mailing system suffers periodical overloads with frequent cases of delayed or lost mail. If for some reason you have to receive a statement or confirmation by post and this valuable envelope is lost or delayed, it can be overwhelming.

With online payments implemented, you just get the confirmation immediately. Both you and your student see it right away, and there is no need to constantly watch bank accounts to see if the money made it to the right place.

GEGI offers the industry standard online payments solution. You will easily manage your payment workflows and customize them for a better customer experience: configure various payment types so students can quickly pay for uniforms, books, tuition, etc. It will resemble printing out an invoice, but the funds come immediately. You just choose a student, payment type and options, and GEGI will provide a unique URL link or send the URL to the student by email. The student will simply open the web page where all required billing data is prefilled by our system, follow a few payment steps, and it is done. The system will also verify that the paid amount is not exceeding the expected amount and that all required personal and accounting details are correct. Sometimes students pay more than they are charged for by mistake or to keep funds on the balance for some unscheduled charge. But those overpayments may lead to extra work to refund when the student graduates, cancels tuition, or simply makes duplicate payments by mistake.

Forget about the paper chaos after manually creating all those unexpected audit reports or just the regular financial reports. GEGI provides it all at a click of a button, and the result will comply with all the latest government regulations and guidelines.